HR & Staffing Solutions
Automate Employee Onboarding from Candidate Intake to Signature
Collect candidate information once, automatically generate offer letters, employment agreements, NDAs, tax forms, and handbook acknowledgments, send them for e-signature, and store every completed document.
Build intake-to-document workflows for new-hire packaging and contractor onboarding. Built for HR teams, recruiters, and staffing firms who need faster starts without sacrificing consistency.
Built for HR & Staffing Document Workflows
Every hire reuses the same candidate, role, compensation, and policy details across offer letters, employment agreements, NDAs, tax forms, and acknowledgments. ePACT!t collects that information once and generates the full onboarding package.
Instead of chasing papers across email and HRIS tools, your team can standardize candidate intake, generate documents, collect signatures, and file completed records in one secure workflow.
What this gives your team
- One candidate intake powers every onboarding document
- Consistent offer, employment, NDA, and policy packages
- Faster handoffs between recruiting, HR, and hiring managers
Common Challenges
HR and staffing teams often lose time to repeated data entry and incomplete new-hire paperwork before day one.
Two Ways to Get Started
Choose the path that matches how your HR team works. Both give you one intake that powers multi-document generation, e-signature, and vault storage.
Build Your Own Workflow
Design your candidate intake, choose the documents you need, map fields once, and publish a repeatable hiring workflow.
- Create your intake form
- Compile your document package
- Map fields once
- Publish and automate
Best if your policies, employment types, or local requirements are unique.
Buy Ready-Made Packages
Get a head start with pre-designed intake and document packages for employee and contractor offer and day-1 onboarding.
- Intake form already designed for hire and onboarding data capture
- Offer and/or day-1 document sets generated automatically (employee or contractor)
- Everything remains editable so you can adjust language and fields
Best if you want to launch faster with HR & staffing defaults.
Packages are a head start, not a lock-in. You can edit intake fields, templates, and package contents after purchase.
Employee & Contractor Packages
Each package includes a designed intake experience and the documents generated from that intake. Buy the employee pair, the contractor pair, or individual packs for your hire sequence.
All packages support Create ePact (owner-run) and Send Webform after publish. Offer packs are typically owner-first; day-1 onboarding packs are typically webform-first. Contractor I-9 is included but disabled by default.
Employee Offer & Acceptance
5 documentsCore hire documents that define the role, compensation, confidentiality, and start date.
Show all documents
- Offer Letter
- Employment Agreement
- Compensation & Benefits Summary
- NDA / Confidentiality Agreement
- Start-Date Confirmation Letter
Employee Day-1 Onboarding
8 documentsDay-1 compliance and policy paperwork that completes the employee record (tax/I-9 templates include production disclaimers).
Show all documents
- Tax Forms Packet
- I-9 / Work Authorization Forms
- Background Check Authorization
- Employee Handbook Acknowledgment
- Policy Acknowledgments Packet
- Code of Conduct Acknowledgment
- Equipment / IT Acceptable Use Acknowledgment
- Onboarding Checklist Confirmation
Contractor Offer & Agreement
5 documentsEngagement documents for contingent workers: offer letter, contractor agreement, rate & payment summary, NDA, and start confirmation.
Show all documents
- Contractor Offer / Engagement Letter
- Contractor / Contingent Worker Agreement
- Rate & Payment Summary
- NDA / Confidentiality Agreement
- Start-Date / Engagement Confirmation Letter
Contractor Day-1 Onboarding
7 documentsDay-1 contractor paperwork with W-9-style tax template, acknowledgments, and checklist. I-9 is included but disabled by default.
Show all documents
- W-9 / Taxpayer Information Packet
- Background Check Authorization
- Code of Conduct Acknowledgment
- Equipment / IT Acceptable Use Acknowledgment
- Policy / Handbook Acknowledgment (Contractor)
- Onboarding Checklist Confirmation
- I-9 / Work Authorization Forms (disabled by default)
All documents and intake fields can be customized to match your policies, employment types, and jurisdictions.
How the Workflow Runs
From candidate information through signature and employee record creation, every step stays connected.
Why this model works
- One intake powers every downstream HR document
- Offers, agreements, and acknowledgments stay in one auditable chain
- Completed packages are ready for day-one start and later audits
Why HR & Staffing Teams Choose ePACT!t
Reduce onboarding friction while keeping documentation consistent as hiring volume grows.
Standardize candidate-to-signature execution, cut re-entry across hires, and give HR one source of truth for every onboarding package.
Ready to automate your onboarding workflow?
Book a guided demo to see how candidate intake can power offers, agreements, NDAs, and policy acknowledgments.
We can map your current hiring process and help you design workflows for full-time, contractor, and staffing use cases.
